Gym Scheduling Software
What they say about our scheduling software
"Virtuagym was the only platform that offered everything we needed in one solution — from bookings and training plans to point-of-sale functionality."
"With Virtuagym’s multiclub tools, we can manage 25 clubs without drowning in complexity. It gives us structure as we scale."
"Virtuagym has allowed us to manage everything efficiently, saving time and improving the customer experience."
"The growing demand for bookings and a smoother digital experience made it clear that we needed a more robust solution with Virtuagym."
Ready to simplify your booking?
In 25 minutes you see your timetable inside Virtuagym, how Book & Buy applies your prices and exactly what moving your bookings involves.
Gym scheduling software: frequently asked questions
What is gym scheduling software?
Gym scheduling software puts a club’s timetable online. It brings group classes, 1-on-1 sessions, trial classes and waitlists together in a single calendar, members book from the website or the app, and every booking is checked against their plan, their credits or their pack.
What is the Book & Buy widget?
With Book & Buy a member picks a class and pays for it in the same step, instead of booking now and paying at the front desk later. It works inside the normal booking flow, applies your prices and your packs, and confirms the spot as soon as the payment lands.
Can a member pay at booking, not just on arrival?
Yes. With Book & Buy the payment happens at the moment of booking, so the session is settled before it starts. Members with an active plan or credits book exactly as they always do, and payment is only requested when their plan does not cover that particular session.
Does Book & Buy work with credits and trial classes?
Yes. Book & Buy works on top of the credit system and the trial classes you already use. Credits are deducted first, trial classes stay free, and payment is only requested when a booking falls outside the plan or the pack, so you do not have to rebuild anything.
Does the scheduling software help cut class no-shows?
It gives you the levers. Attendance is logged automatically at check-in, waitlists refill the spots that free up, and an automatic penalty takes a credit from anyone who repeatedly fails to show. At LIJFSTIJL, running schedules and no-shows went from 40 hours a month to 4, and retention rose from 74% to 88%.
How much does gym scheduling software cost?
Booking is part of the Virtuagym platform rather than a standalone tool, so the price depends on the size of your member base and the modules you switch on. There is no single list price. A 25-minute call gives you a figure for your club and your sites.
Does it work with session packs and monthly plans?
Yes. Packs run on the credit system: you set how many sessions each pack includes and when it expires, and every booking deducts one session automatically. Monthly plans grant access on the rules you set, and once a pack runs out, Book & Buy charges for the next class.