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The Benefits of Automated Payments: Make Life Easier

By Linde Schenk

Published 2 April 2021

Almost all entrepreneurs are familiar with this task: the utter ordeal that is invoice processing! And, as a gym or fitness club owner, you’d rather be busy with sports-related activities than spending hours processing invoices. Spending more time than necessary on admin causes stress and backlog, making the job even more time-consuming than it should be.

Especially now that gym owners are forced to work more efficiently due to the corona crisis, having a clear billing record and processing invoices securely is essential.

Thankfully, Virtuagym’s automated payment method is here to help! Read on to find out more.

What Does Automated Payment Mean?

Say goodbye to manual billing! Set up your billing flow just once, and Virtuagym takes care of the rest. Virtuagym’s invoice processing feature supports all major payment methods and integrates with the following payment providers in Europe: Paysafe, Mollie, and GoCardless.

In North America, it is possible to use Paysafe.

The only action required from your side is to set a collection date in your user portal, and Virtuagym’s software does direct debits from your members’ linked accounts.

Automating your gym’s payments allows you to focus on more important tasks – like keeping your customers happy. Virtuagym knows that gym owners prefer to spend their time guiding clients and bettering their business by working towards the bigger picture. So, why let tedious tasks take up most of your time? Sometimes, even introducing a new tool, such as automated gym payments, can be an uphill struggle.

This is why we’ve made setting up automated payments as easy as possible. As an entrepreneur, you want to save as much money and time as possible – especially during the corona crisis.

To start, you need to enable a payment provider. You can do this by going to your Virtuagym portal and selecting ‘System settings’ in the sidebar. Then click on ‘Payment methods’ and activate your chosen payment provider. You can choose between Paysafe, Mollie, and GoCardless.

After you have made your choice and set the automated payments option, a pop-up will appear on your screen. This pop-up allows you to choose whether you want to collect invoices daily, weekly, or monthly. As promised, setting it up is very easy – so after saving the frequency, setting up your automated payments is complete. Piece of cake, right?

The invoices are then collected around 2 am in your time zone and sent directly to your chosen payment provider. This process ensures that you no longer have to set personal invoice-related deadlines and you can focus your energy on other activities that need your attention.

Get Clear Insight Into Your Billing History

Having a clear overview of your organization’s billing history gives you peace of mind. With Virtuagym’s automated payment process, it is possible to view your entire invoice overview.

Simply visit your Virtuagym portal and open your ‘Financial’ page in the sidebar. Then select ‘Pending’ and ‘Direct debit’ – and voilà; you now have a complete overview of all the invoices that have been sent to your chosen payment provider.

The Benefits of Automated Payments for Fitness Centers

As mentioned previously, Virtuagym’s automated payments function has many benefits. Your business can save a tremendous amount of money because you have to invest fewer labor hours, and in short, this increases your business’s overall efficiency.

During these challenging times, it is crucial to make the best use of the time you have as a business owner and delegate the rest to software. Your competition is certainly doing so, so what’s stopping you?

Because the payment process is fully automated, it brings about many more positives such as:

  • Clear invoice overview
  • Automatic invoice archive
  • Secure invoicing
  • No more lost invoices
  • Fewer human errors
  • More freedom for staff

How Do Virtuagym Customers Use Automated Payments?

Many of Virtuagym’s customers have already chosen to make their lives a little easier by using automated billing. Below you can see an example of how easy the payment process is with Mollie, one of Europe’s most popular payment providers.

How Virtuagym's automated payments help you

One of our clients, LIJFSTIJL Coaches, is a company that serves as a knowledge network for fitness professionals. They are a household name in the Western European fitness market, with 125 franchisees and more than 25,000 members in Belgium and the Netherlands.

A few years ago, the company chose to use Virtuagym’s automated payment system. This shift meant that LIJFSTIJL Coaches and their staff now save a lot of time and money as all of their invoices, payments, and overviews exist in one place.

Before moving to automated payments, the company spent half a working day every month exporting and checking invoices. These days, they can carry out this task in just a few clicks! The entire process is automated from day one, making tracking payments and sending reminders a thing of the past! The user-friendly interface ensures that they have a clear overview of paid and outstanding invoices.

Thanks to automated payments, LIJFSTIJL Coaches save themselves a lot of time, so they can focus on improving their customer experience (which is more important than ever), boosting retention, and focusing on many more profitable projects.

Enjoy an Easier Way of Running a Gym

Are you getting behind the benefits of automating your fitness center’s invoicing and billing?

These days, more than ever, it is crucial to be efficient with your time – and Virtuagym is here to help!

Start automating your gym’s payments today and say goodbye to this time-consuming chore for good!

Linde Schenk

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