Owning a gym or fitness studio is a rewarding business venture, especially when you’re kitted out with the right tools to manage everything efficiently. When it comes to organising things like booking, payments and class schedules, using a software system will leave you feeling as relaxed as your clients post-yoga.

Why spend hours labouring over paper files or self-made excel sheets when you could use a software system that does everything for you? Using a gym management software means that you can spend more time running your gym and assisting clients and less time tied up doing manual administrative tasks.

Here are some frequently asked questions about what gym management software actually is, what its main functions are and how efficient and convenient it is to use.

In this article: 1. What is gym management software? 2. What is the benefit of gym management software? 3. Who can use fitness scheduling software? 4. Will a gym system grow my business? 5. Is it difficult to implement a fitness club management system? 6. How do I let my members use fitness software? 7. When is the right time to buy a gym business software? 8. What is the best gym system software?

1. What is gym management software?

Gym management software is also known as fitness scheduling software and is designed to aid gym/fitness business owners in making sure their memberships run more smoothly. It assists in automating administrative tasks, in keeping track of the schedules of their clients and staff and in managing billing and finance of the clients.

2. What is the benefit of gym software?

Implementing any type of gym management software is bound to have many benefits. One of them is efficient membership management. Fitness business owners are able to track member check-ins, information and allowing access to a member portal.

It serves as an all-in-one software solution to run a business efficiently

Each client has access to the member management portal, clients are able to pay their bills, update any information, sign waivers and schedule classes and appointments. This helps the owner to give their attention to other activities and issues. It also handles financial transactions that take the tension away from having to manually deal with billing and transaction issues. On top of that, it will save studio owners hours of time!

3. Who can use fitness scheduling software?

Any gym system software can be used by (and is specifically designed to fit and provide convenience to) gym owners, fitness studio owners, and personal trainers - it is also highly useful for dance and yoga studio owners. It provides an organizing system to aid the gym owner in managing memberships , billing and tracking client’s schedules. It serves as an all-in-one software solution to run their business efficiently.

4. Will a gym system grow my business?

Yes. Any type of gym management software or gym system software is bound to help your business thrive. Nowadays, manually handling administrative tasks just doesn’t cut it anymore. Gym management software makes sure that your clients do not have a poor member experience which can cause members to leave and growth to slow down.

By automating payments, for example, some studio owners even stated they tripled(!) their monthly revenue stream

To help your business grow, offering flawless customer service is essential and gym management software assists you in doing just that by offering a hassle-free platform where your clients can perform various tasks. Gym management software if not only about efficiently, but it’s also extremely cost-effective. By automating payments, for example, some studio owners even stated they tripled their monthly revenue stream (say what?!).

Read how US-based Fit Pro Station used gym management software to grow their business in this article .

5. Is it difficult to implement a fitness club management system?

Fortunately, for gym business owners and their clients, gym management software is very simple and convenient to use. It is designed in an easy-to-use way with no complications so that both business owners and clients can use it very comfortably.

Most gym business software has its own apps, which makes it extremely accessible for clients and owners. From tracking workout progress to reserving classes and even paying bills, your fundamental operations will be easy to access and you’ll be able to use it on all devices.

6. How do I let my members use fitness software?

To help your fitness business software be accessible for clients to use, it should be integrated with your websites to allow users to pay, book in fitness classes and keep track of their membership. Your clients should be able to reach the system software, regardless of any device they are on, mobile or laptop.

When businesses get to twenty-five active members, collecting payments manually and tracking attendance in spreadsheets becomes overwhelming

7. When is the right time to buy a gym business software?

In a recent study, thousands of fitness business owners were surveyed to determine the point at which they felt they needed gym system software to manage their business. Half of those surveyed claimed they required software prior to even opening their business doors, while the remaining half of gym owners claimed they decided to explore software once they had about twenty-five active members. This is probably because when businesses get to twenty-five active members, collecting payments manually and tracking attendance in spreadsheets becomes overwhelming.

8. What is the best gym system software?

The best gym management software is Virtuagym because it allows for an all-in-one fitness management approach. It also lets you elevate member experience, boost revenue and automate business processes such as scheduling, invoicing and coaching. It includes integrated marketing communications and enables you to streamline administrative workflows.

Curious how others in the industry use gym management software? We interviewed different business owners about their experiences and journey.

• Sweat Equity’s story : “We wanted a piece of software where we could have our own branded app, that wasn’t the same as everybody else’s.”
• Rochester Athletic Club’s story : “We were waiting for the right product and this software provider answered the call.”