4 Essential Apps That Every PT Needs

Apr 25, 2019 - 4 min read
woman looking at her fitness app

Whether you’re a new personal trainer looking for an effective way to build your clientele or a seasoned trainer who needs help maintaining valuable clients, chances are you’ve researched different apps and software to help your business. With technology having a growing impact on the fitness industry, it’s an absolute must to use it if you want to take your personal training business to new heights.

We’ve examined four key apps to streamline your business and increase growth like never before:

Google Apps

Google has dozens of apps that are useful to businesses, including:

Google Apps for Work: This is a service for businesses that allows you to manage custom branded flavors of Google’s services on your own custom domain. What this means is that if you’re a business owner and you don’t have the resources to run your own server and host services in-house, you can use Google to do it for you. You can also use custom versions of key features such as Google Hangouts and Google Drive to facilitate collaboration between you and your clients. These services can be blended into your existing domain and branded with your company logo. Domain registration is not included but you can set up and register on Google Domains .

Cost: $5 per month, or $50 per year. Available on iOS and Android.

Google Drive: This is a cloud storage service that expands your ability to store files beyond the limits of your hard drive. Google will give you 15 GB of free cloud storage just for signing up. Using Drive, you can store, organize and share any file from photos, PDFs, Microsoft Office files and so on. You can create client information sheets with notes and workout logs, which can be easily shared with other trainers, if needed, or with the client themselves.

Cost: You can download the Drive app for free directly to your phone and access files anytime.

Google Forms: This is used to create free, branded forms to capture all the data and information for your business. You can create forms for just about everything from client intake forms and waivers, satisfaction surveys and to-do lists. The forms are easy to brand and can be organized within your Drive. By using the ‘Form Notifications’ add-on, you can receive email notifications when a client fills out one of your forms. The app is a great way to keep track of new and existing clients. You can send out forms to clients so that they can log their nutrition and exercise.

Cost: Free, available on iOS and Android.

Google Voice: This is an internet-based service that allows you to give everyone one phone number and forward it to multiple phones. That means that as you switch jobs, change phone services, move, or go abroad, your phone number stays the same for people trying to reach you. When you receive voicemail messages, Google transcribes the message and can send you an email or text message to let you know about the call. This is a great way for you to establish your business professionally without giving away your personal telephone number.

Cost: Google Voice accounts are free and available on both Android and iPhone. The only feature Google charges for is making international calls or switching your Google Voice phone number once you’ve created your account.

Toshl Finance

This app links up to your financial accounts to track all your money in one place. You can set up budgets for just about anything. So, instead of going back and forth between a spreadsheet and your receipts, you can categorize an expense specifically, such as travel costs and fitness and nutrition supplies. The app serves up charts, graphs, tips and overviews about how your budgets are progressing.

Cost: Toshl is available for free on the App Store and Google Play.

Phone Calendar

Your smartphone’s default calendar feature is a useful tool. It can sync and keep you accountable for using the apps you’ve downloaded to streamline your business operations. Once you have downloaded these apps, you can go through your drive logs, review the data on your forms and categorize your business expenses.

Cost: Free, default installed on iOS and Android.

Virtuagym Coach App

This app is designed specifically with personal trainers in mind and helps provide a more personalized and tailored experience for your members. The app stores intake information and training notes so that you can manage your members more efficiently. Members have access to 24/7 exercise guidance, progress tracking, session tracking through Virtuagym’s credit system, and can track their own fitness journeys.

Cost: Free to use for your first three clients on iOS and Android, €19.99 up to 10 clients, €29.99 up to 20 clients and €59.99 up to 50 clients.


Embracing technology is a great way to add value to your services. These apps will record fitness information, track client progress, and do the clerical work that no personal trainer likes to do. This allows you to focus on your time and attention on your clients and helping them get the results they want.

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Simret Samra

Copywriter at Virtuagym. I am a former sports and finance Journalist, and a devout Liverpool FC fan. When I'm not in the office I enjoy exploring Amsterdam, my new home city!